10 Handout Ideas for Your Fundraising Events

You’ve already done the hard part: saying “yes” to a fundraising event. 🎉

Now you’re staring at a blank table thinking, “What on earth are we handing out?”

Brochures? Swag? Raffle tickets? All you really know is you don’t want to waste money on things that end up in the trash.

That’s where we come in. At Davant Indy, we live in that sweet spot where great design, high-quality printing, and smart promotional products actually work for your fundraising events, instead of just filling a box in your storage closet.

Let’s walk through 10 handout ideas that are perfect for fundraising events and totally doable for your small business events here in Central Indiana.

1. Branded Event Programs That Actually Get Read

Most people think of programs as a “nice to have.” We think of them as prime real estate. A well-designed event program can:

• Highlight sponsors (hello, sponsor love).
• Tell your story and why you’re raising money.
• Give people a way to connect with you later.

We can help you design and print programs that look polished, match your brand, and fit your budget, whether you need a simple one-page flyer or a folded booklet. Our printing team is used to tight timelines and last-minute updates, so you don’t have to panic if a speaker or sponsor changes.

2. Raffle Tickets & Tear-Off Coupons

If your fundraising events include raffles, door prizes, or drawings, custom raffle tickets are a must. Why? Because even though generic tickets from the office store get the job done, custom-printed raffle tickets help you:

• Look more professional.
• Keep things organized.
• Add branding or sponsor logos.

We can print numbered tickets and perforated stubs, and include a tear-off coupon that encourages people to visit your business or donate again later, so you remain top of mind long after the event has concluded.

3. Pledge Cards & Commitment Forms

Impulse generosity is real. When someone hears a powerful story on stage, that’s the moment to give them an easy way to respond.

Pledge cards are one of the most underrated handout ideas for fundraising events. They can be as simple or as detailed as you need and should include things like:

• One-time gift options.
• Monthly giving checkboxes.
• Space for contact info and communication preferences.

We’ll design pledge cards that are clear, easy to fill out, and match the tone of your event. We can also integrate QR codes that lead to your online giving form, so your “I never carry cash” folks are covered, too.

We can print donation envelopes with your logo, colors, giving instructions, and a QR code that sends donors straight to your online donation page. No guesswork. No awkward “Where do I give?” moments.

5. Cause Story Postcards

If your event is raising funds for a cause, then it’s crucial you sell the story. But we know you don’t always have time to tell every story from the mic. So, what can you do to keep the narrative alive and well? Use story postcards.

This option allows you to control the images and words people associate with your cause and is a great way to introduce them to the story on a deeper level. Here’s what to include:

• Feature one powerful story, statistic, or testimonial.
• Include a photo and a short, emotional message.
• Add your website, contact info, and social handles.

These can be handed out at check-in, laid on tables, or mailed before or after your fundraising events as part of your campaign. Since Davant Indy also offers mailing services, we can help you take these from idea to mailbox without you juggling vendors.

6. Sponsor Highlight Sheets

Your sponsors want visibility, and you want happy sponsors who come back next year. But how do you get a win-win? By utilizing branded sponsor highlight sheets.

A clean, branded sponsor sheet can include:

• Logos and short descriptions of each sponsor.
• QR codes linking to their websites.
• A quick “thank you” message from your organization.

You can hand these out at registration, tuck them into programs, or include them in VIP swag bags. We’ll make sure the layout feels balanced so no sponsor feels like an afterthought; you just have to make sure you pass them out during your event!

7. Info Rack Cards About Your Business or Organization

You know that feeling when people love your event but don’t really understand what you do the other 364 days of the year? Then, rack cards are your new best friend.

These are slim, easy-to-carry pieces that:

• Introduce your business or nonprofit.
• Summarize your services or mission.
• Offer one clear call to action (book a consult, become a volunteer, schedule a tour, etc.).

We print rack cards on sturdy stock so they don’t get beat up in purses or pockets, and we’ll work with you on messaging so every word earns its place. Plus, these aren’t just great for fundraising events — you can pass them out in other places all year long.

8. Branded Stickers, Buttons, and Magnets

Not every handout has to be “serious.” Sometimes the best way to keep your event top of mind is through small, fun items people actually want to keep. But we’re not suggesting you make these elaborate gifts either (unless you want to!).

Instead, keep things simple! Think:

• Stickers with your logo or tagline.
• Buttons guests can wear at the event.
• Magnets for the fridge with your website or QR code.

These are low-cost, high-visibility promotional products that continue to promote your cause long after the last dessert is cleared. Davant Indy offers a wide range of promo items, so we can help you choose what fits your audience and budget.

9. Save-the-Date & Follow-Up Pieces

Here’s a big pain point we hear a lot: “We put on a great event, but we’re not seeing repeat engagement.”

Your print pieces can fix that.

Two simple handout ideas that help:

• Next Year’s Save-the-Date Card: Hand these out as people leave. It plants the seed early and makes your event feel established. It also gives your audience plenty of time to prepare and mark it on their calendars.
• Follow-Up Thank You Cards: Either placed at each seat or mailed afterward, thank-you cards help donors feel valued and more likely to give again. It’s also a nice, heart-warming gesture when they’re handwritten and signed.

We can design both sets to maintain a cohesive look so your fundraising events feel branded year after year. And with our mailing and printing services under one roof, you don’t have to play project manager with three different vendors.

10. Premium Promo Items for VIP Donors

For your higher-level donors, sponsors, or table hosts, it’s worth having a more elevated handout that feels like a gift. Your sponsors have been gracious enough to attend your event or give back to your cause. It’s only proper that you show appreciation for their generosity. So, here are some jumping-off points:

• Branded tote bags or drawstring bags.
• Tumblers, pint glasses, or travel mugs.
• Notebooks or pens with your logo.

These aren’t just “nice extras.” They’re relationship builders. Premium promo items show appreciation and keep your brand in front of the people most invested in your mission.

Davant Indy has access to a vast catalog of promotional products, so we can help you find something unique that still fits your event theme and audience.

At Davant Indy, we’re here to help with all of it, including design, printing, mailing, signage, and promotional products, all under one roof.

We’ll walk with you from “We should probably do some handouts” to “Everything’s printed, packed, and ready to go,” so you can focus on what actually matters: connecting with people and growing your impact.

Ready to Level Up Your Next Fundraiser?

If you’ve got a fundraising event on the horizon and want handouts that look sharp, feel professional, and actually help you reach your goals, we’d love to be your print and promo partner.

Contact us at (317) 849-6565 and let’s start planning your next round of fundraising handouts together.